Text type · One of two tasks
The report
Present findings and recommend action
Word count
~250 or ~400 words
Register
Formal, objective, neutral
Title
Subject line + section headings
Structure
Header + sections
Layout
Date:– [date]
From:– [your name / role]
Subject:– [clear, descriptive title]
Introduction– ~50–80 words – state purpose and data source
Section + heading– ~50–80 words – main point 1, under its own heading
Section + heading– ~50–80 words – main point 2, under its own heading
Conclusion / Recommendations– ~50–80 words – summarise + suggest action
Do’s and don’ts
Do
- Present and analyse facts, not personal opinions
- Be neutral, concise, and to the point
- Use the passive voice where appropriate
- Include specific data when referencing surveys/statistics – you may invent realistic figures
- End with clear recommendations or suggestions
- Make it the most visually organised text on your paper
- Use linking words to show language proficiency
Don’t
- Don't give personal opinions in the main body
- Don't repeat information across sections
- Don't write anything that isn't relevant
- Don't forget the Date / From / Subject header
- Don't forget section headings
- Don't use emotional or informal language
Weaker
“I really think the school canteen is terrible and nobody likes it.”
Stronger
“Under heading 2, Findings: 68 per cent of the 120 students surveyed rated the canteen food as poor or very poor.”
Why it matters: A report stays factual and impersonal and presents its evidence under clear headings. Personal outbursts cost you marks for register and task achievement.
Key tip · The report is the most visually distinctive text type. Examiners notice the headings immediately. Every section needs one, no exceptions.
Download this guide (PDF) ↓A clean, printable PDF of this whole guide, ready to revise from on paper.
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